Are the terms interchangeable?
Proofreading Follows Editing
There you are, sitting at your desk. Contemplating why some people wear down the pencil’s eraser until it’s level with the silver band that fastens it to the pencil’s end–while others don’t. You’re lost in thought. It’s not that you don’t have any thing to do. Oh no. You’re swamped. But, Bob sees you from across the room, and thinks this to be the opportune moment to ask you “proofread” his report. Your reputation for having eagle eyes for catching typographical errors and misspellings precedes you. But, you’re busier than you look at the moment. He just caught you in a moment of reflection…about pencil erasers. But, that’s okay. Yet, Bob’s request heaps of handfull of conflict onto your desktop: you want to help but, but you’re overloaded already.
Here are a few tips to help you help Bob
- Carefully reviewing the work to ensure it’s error-free
- Evaluating whether or not the text adheres to a style guide if a style guide is being followed
- Correcting all spelling, grammar, and punctuation errors, and any inconsistencies in terms, titles, numbers, formatting, and mechanics.
- Read his report with the “big picture” in mind
- Check for clarity, conciseness, word choice, point out jargon, and review paragraph structure.
- Verify that all apparent facts in the report are true. Is he asking you to call phone numbers, double-check web links, calculate any equations to see if they add up, or investigate that all names, dates, titles, and addresses?